Last updated: December 2025

ASAS Business Solutions (“we”, “us”, “our”) is committed to protecting your privacy and handling your personal data in a safe, transparent and lawful manner. This Privacy Policy explains how we collect, use, store and protect your information when you visit our website, contact us, or use our services.

We operate as a data controller for the personal information we collect.

If you have any questions, please contact:
info@asas-business-solutions.co.uk

1. The Information We Collect

We may collect and process the following types of personal data:

Information you provide directly

  • Name
  • Email address
  • Phone number
  • Company name
  • Enquiry details
  • Any documents or information you voluntarily send to us
  • Billing details where relevant (for invoicing clients)

Information collected automatically

When you visit our website, we may automatically collect:

  • IP address
  • Browser type and version
  • Device information
  • Pages you visit
  • Date, time and duration of visits
  • Referring websites

This data is collected through standard cookies and analytics tools.

2. How We Use Your Information

We use personal data for the following lawful purposes:

  • To respond to enquiries submitted via our website or email
  • To provide consultancy services, tender writing, bid management or related support
  • To manage billing, invoicing and business administration
  • To improve our website, services and customer experience
  • To maintain business and regulatory compliance
  • To send updates, service information or communications you have requested or consented to

3. Legal Basis for Processing

We process your personal data using one or more of the following legal bases:

  • Consent – where you actively submit information to us
  • Contract – to provide services you have requested or engaged us for
  • Legitimate Interests – such as improving services, responding to enquiries, or maintaining business records
  • Legal Obligation – where we must comply with tax, accounting or regulatory requirements

4. How We Store and Protect Your Data

We take data security seriously. Your information is stored securely using appropriate administrative, technical and physical safeguards, including:

  • Password-protected systems
  • Secure cloud services
  • Limited access controls
  • Encryption where appropriate
  • Regular security checks

We do not retain data longer than necessary. Enquiry information is typically held for 12 months. Client project information is held for up to 7 years for legal and financial purposes.

5. Sharing Your Information

We do not sell or share your personal data with third parties for marketing.

We may share your information only when necessary with:

  • Trusted service providers (e.g., secure cloud services, invoicing systems)
  • Professional advisors (e.g., accountants, legal advisors)
  • Regulatory authorities where legally required (e.g., HMRC)

All third parties are required to keep your information secure.

6. Cookies and Website Tracking

Our website uses essential and analytical cookies to:

  • Improve website performance
  • Understand how visitors use the site
  • Maintain security and functionality

You can adjust your cookie settings through your browser at any time.

7. Your Rights Under UK GDPR

You have the right to:

  • Access the personal information we hold about you
  • Request correction of inaccurate data
  • Request deletion (“right to be forgotten”) where lawful
  • Object to processing
  • Restrict processing in certain circumstances
  • Request data portability
  • Withdraw consent at any time (where used as the legal basis)

To exercise your rights, contact:
andy.shaw@asas-business-solutions.co.uk

8. External Links

Our website may contain links to other websites. We are not responsible for the privacy practices or content of external sites.

9. Changes to This Privacy Policy

We may update this Privacy Policy periodically. The latest version will always be published on this page with the updated date.

10. Contact Us

For any questions or concerns about this Privacy Policy or how your data is handled:

ASAS Business Solutions
Email: info@asas-business-solutions.co.uk
Website: www.asas-business-solutions.co.uk